Payroll Specialist

Job Summary:

We are seeking a meticulous and reliable Payroll Specialist to manage and process employee compensation efficiently, accurately, and in compliance with all applicable laws and company policies. This role involves handling end-to-end payroll processing, ensuring timely payments, maintaining accurate payroll records, and supporting audits and reporting.

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Key Responsibilities:

• Payroll Processing:
  Accurately process payroll for all employees (weekly, biweekly, or monthly as applicable), including new hires, terminations, and changes.
• Timekeeping & Attendance:
  Review and validate timekeeping records, leave balances, and attendance systems to ensure accurate calculations.
• Compliance & Regulations:
  Ensure all payroll practices comply with local, state, and federal regulations including tax laws, labor laws, and social security regulations.
• Deductions & Adjustments:
  Handle deductions (tax, benefits, garnishments, etc.), bonuses, incentives, and other adjustments to payroll.
• Reporting:
  Prepare and maintain accurate payroll reports for internal and external use, including audits, financial statements, and management reviews.
• Record Maintenance:
  Maintain organized and up-to-date employee payroll records in HRIS or payroll software.
• Issue Resolution:
  Address employee queries related to payroll, deductions, or discrepancies in a timely and professional manner.
• Coordination with Departments:
  Collaborate with HR, Finance, and IT departments to ensure alignment in compensation, benefits, and systems.
• Year-End Activities:
  Support in year-end tax filing, preparation of Form 16/ W-2/ T4, and reconciliation activities.

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Qualifications & Skills:

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field.
• 2–4 years of proven experience in payroll processing or payroll administration.
• Knowledge of payroll software (e.g., ADP, QuickBooks, SAP, Paycom, or local equivalents).
• Solid understanding of payroll tax laws and labor legislation.
• Strong numerical and analytical skills.
• Excellent attention to detail and organizational skills.
• Proficient in Microsoft Excel and other reporting tools.
• Ability to handle sensitive information with confidentiality.

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Preferred Attributes:

• Certification in Payroll (e.g., FPC, CPP, or national equivalent) is a plus.
• Experience with multi-state or international payroll is an advantage.
• Strong communication skills to collaborate across departments.
• Ability to work under pressure and meet tight deadlines.

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What We Offer:

• Competitive salary and performance-based bonuses.
• Health insurance, retirement benefits, and paid time off.
• Opportunities for skill development and career progression.
• A collaborative, inclusive, and dynamic work environment.